EMIS, Examination and Evaluation Committee

Duties & Responsibilities

• Develop the checklist for the data to be collected, stored and analyzed. 
• Categorization of the data for internal use, UGC/TU reporting and publication.
• Encourage college to store the data and information in file, computer and cloud space. 
• Collect and store data and information of all students, parents, teachers, staff and stakeholders.
• Update the personal details of the students, teachers and staff of the college as well as related facts and figures and manage the records.
• Enforce the inclusive data collection and storage with mandatory field of Gender, Ethnicity, EDJ, Madheshi, and Disability for Individual-level data. 
• Develop different tools in coordination with IQAC for collect Student Experience, Track Graduate Student, Institutional Management Survey, etc. 
• Ensure consistency in the data and information of the college (student enrolled, drop-out, graduated, staff details, etc.)
• Develop or procure comprehensive EMIS and Learning Management System (LMS) for the college. 
• Train student, teacher and staff to use the EMIS and LMS. 
• Ensure provision of computer-aid teaching in the lesson plan of the faculty. 
• Develop training program in coordination with IQAC, Program Director and College Chief for 100% computer literate college. 
• Make sure that college weekly class plan includes one hour of the computer-lab period for each class. 
• Develop the user guide or catalogue for the Learning Management System (LMS). 
• Encourage student and faculty to use LMS for teaching learning process. 
• Tackle the issue and challenges of LMS and contact the vendor for any solved issue. 
• Provide access of LMS to the student and staff.
• Change username or password, if student and staff forget or missed it. 
• Ensure the data back-up of LMS in regular basis in cloud and hard-drive. 
• Contact vendors to add new features and tools as per the requirement of the course in consultation with college chief.
• Take lead in providing technical support for the procurement, operation and maintenance of ICT equipment. 
• Make use of official Social Medias (Facebook, Twitter, Instagram, LinkedIn), Website, Email for information dissemination in coordination with PRPBOD. 
• Coordinate with UGC and TU for the yearly Statistical data reporting.
• Act for the last resort for data uniformity, authenticity, compilation and reporting.  
• Ensure budget provision for installation, upgrading and maintenance of the ICT equipment. 
• Maintain the meeting minutes in separate minutes book. 
• Provide the narrative and financial report in the prescribed format (Annex 20) with-in 15 days of new academic year.